REQUEST FOR QUOTATIONS (RFQ) ANNUAL FRAMEWORK RFQ FOR GOODS AND SERVICES KALOBEYEI INITIATIVE FOR BETTER LIFE (KI4BLI)

Kalobeyei Initiative for Better Life (KI4BLI) is a refugee-led, community-based organization working in Kalobeyei Settlement, Turkana West, and surrounding host communities to build livelihoods and economic opportunity for refugees and host community members through skills training and programmes designed and run by the community itself. To support its ongoing programmes, KI4BLI regularly procures a range of goods and services from local and national suppliers. KI4BLI is now inviting competent, compliant suppliers and service providers to submit quotations for the categories (Lots) set out in Section 3 below, to form part of its Approved Supplier List (ASL) for the coming year.

2.Purpose of the Request for Quotations

The purpose of this Request for Quotations (RFQ) is to obtain competitive, priced quotations from suppliers and service providers who meet KI4BLI's eligibility and compliance requirements, and to build an Approved Supplier List with agreed indicative prices from which KI4BLI will source goods and services throughout the year through direct calls, local purchase orders, or further mini-competitive quotations, as needs arise. Submitting a quotation does not guarantee any minimum volume of business; it establishes eligibility to be considered and an agreed price basis for future orders.

3.Categories (Lots)

Bidders may submit quotations for one or more of the following Lots. Each Lot will be evaluated separately, and suppliers will be listed against the Lot(s) for which they qualify:

Lot Category Includes 1 Furniture & Timber Supplies Office and household furniture; timber and carpentry materials

2 Construction Materials & Works Construction/building materials; general contracting and construction services

3 Artisan & Technical Trade Services Welding; electrical installation and repair; plumbing, Computer and Equipment repairs

4 Electronics, Stationery & Office Supplies Food, Catering & Refreshments Electronics and gadgets; stationery; books; general office and computer supplies Foodstuffs;

5.refreshments; household/catering utensils; clean drinking water; meals for trainings and events

6 Accommodation & Training Venue Services Accommodation; combined accommodation-and-meals packages for trainings and workshops

7. Printing, Visibility & Branding Materials Printing services; visibility items and branded materials

8 .School & Learning Supplies School uniform materials; learning and educational supplies, CBE Text books

9 .Water Water supply at Kalobeyei

10 .Seeds, Dry Grains, Agricultural suppliers Dry grains; Beans, peas, green grams

11 .General Supplies Other goods and services not covered under Lots 1–10

6. Evaluation Process and Criteria

Quotations will be evaluated in two stages by a KI4BLI evaluation panel:

Stage 1 — Eligibility Compliance (Pass/Fail)

Quotations are checked against the mandatory requirements in Section 4 and the completeness of the documents listed in Section 5. Only bidders who meet all mandatory requirements proceed to Stage 2.

Stage 2 — Combined Technical and Financial Evaluation (Weighted Scoring, per Lot)

Criteria Price competitiveness Relevant experience and capacity to deliver Quality and track record (references) Location and reliability of delivery Weight 35% 25% 20%

7. Validity and Use of the Approved Supplier List

8. • The Approved Supplier List will be valid for 12 months from the date of approval and reviewed/refreshed annually.

9. • Inclusion on the list does not guarantee any volume or value of business; KI4BLI will engage listed suppliers as programme needs arise, through direct calls, local purchase orders, or further mini-competitive quotations.

10. • Quoted unit prices will form the basis for local purchase orders placed during the framework validity period, subject to reconfirmation for large or unusual orders.

11. • Supplier performance will be monitored on an ongoing basis; consistently non-performing or non-compliant suppliers may be suspended or removed from the list.

12. • Suppliers admitted to the list will be required to sign a supplier agreement/framework contract with KI4BLI prior to receiving any orders.

8. Submission Instructions

Completed applications, with all supporting documents and the priced quotation, should be submitted by 30th October 2026 through the online application form https://forms.gle/UWnHuvVJossHvxpH6 Only shortlisted bidders will be contacted.

9. General Conditions

• KI4BLI reserves the right to accept or reject any quotation, to verify any information submitted, and to request additional documentation or clarification from bidders.

• The cost of preparing and submitting a quotation shall be borne entirely by the bidder.

• KI4BLI reserves the right to cancel or amend this RFQ at any stage without liability to any bidder.

• Any attempt to influence the evaluation process improperly will result in automatic disqualification.

• Quoted prices must be stated in Kenya Shillings (KES), inclusive of VAT where applicable, and remain valid for at least 90 days from the submission deadline.

• Payment terms are strictly supply-then-pay: KI4BLI will pay after goods or services have been delivered and accepted, and does not offer advance or upfront payment. Bidders should factor this into their pricing.