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REQUEST FOR QUOTATIONS (RFQ) ANNUAL FRAMEWORK RFQ FOR GOODS AND SERVICES KALOBEYEI INITIATIVE FOR BETTER LIFE (KI4BLI)

kalobeyeiFull-timeApply by Oct 30, 2026

Kalobeyei Initiative for Better Life (KI4BLI) is a refugee-led, community-based organization working in Kalobeyei Settlement, Turkana West, and surrounding host communities to build livelihoods and economic opportunity for refugees and host community members through skills training and programmes designed and run by the community itself. To support its ongoing programmes, KI4BLI regularly procures a range of goods and services from local and national suppliers. KI4BLI is now inviting competent, compliant suppliers and service providers to submit quotations for the categories (Lots) set out in Section 3 below, to form part of its Approved Supplier List (ASL) for the coming year. 2.Purpose of the Request for Quotations The purpose of this Request for Quotations (RFQ) is to obtain competitive, priced quotations from suppliers and service providers who meet KI4BLI's eligibility and compliance requirements, and to build an Approved Supplier List with agreed indicative prices from which KI4BLI will source goods and services throughout the year through direct calls, local purchase orders, or further mini-competitive quotations, as needs arise. Submitting a quotation does not guarantee any minimum volume of business; it establishes eligibility to be considered and an agreed price basis for future orders. 3.Categories (Lots) Bidders may submit quotations for one or more of the following Lots. Each Lot will be evaluated separately, and suppliers will be listed against the Lot(s) for which they qualify: Lot Category Includes 1 Furniture & Timber Supplies Office and household furniture; timber and carpentry materials 2 Construction Materials & Works Construction/building materials; general contracting and construction services 3 Artisan & Technical Trade Services Welding; electrical installation and repair; plumbing, Computer and Equipment repairs 4 Electronics, Stationery & Office Supplies Food, Catering & Refreshments Electronics and gadgets; stationery; books; general office and computer supplies Foodstuffs; 5.refreshments; household/catering utensils; clean drinking water; meals for trainings and events 6 Accommodation & Training Venue Services Accommodation; combined accommodation-and-meals packages for trainings and workshops 7. Printing, Visibility & Branding Materials Printing services; visibility items and branded materials 8 .School & Learning Supplies School uniform materials; learning and educational supplies, CBE Text books 9 .Water Water supply at Kalobeyei 10 .Seeds, Dry Grains, Agricultural suppliers Dry grains; Beans, peas, green grams 11 .General Supplies Other goods and services not covered under Lots 1–10 Evaluation Process and Criteria Quotations will be evaluated in two stages by a KI4BLI evaluation panel: Stage 1 — Eligibility Compliance (Pass/Fail) Quotations are checked against the mandatory requirements in Section 4 and the completeness of the documents listed in Section 5. Only bidders who meet all mandatory requirements proceed to Stage 2. Stage 2 — Combined Technical and Financial Evaluation (Weighted Scoring, per Lot) Criteria Price competitiveness Relevant experience and capacity to deliver Quality and track record (references) Location and reliability of delivery Weight 35% 25% 20% Validity and Use of the Approved Supplier List • The Approved Supplier List will be valid for 12 months from the date of approval and reviewed/refreshed annually. • Inclusion on the list does not guarantee any volume or value of business; KI4BLI will engage listed suppliers as programme needs arise, through direct calls, local purchase orders, or further mini-competitive quotations. • Quoted unit prices will form the basis for local purchase orders placed during the framework validity period, subject to reconfirmation for large or unusual orders. • Supplier performance will be monitored on an ongoing basis; consistently non-performing or non-compliant suppliers may be suspended or removed from the list. • Suppliers admitted to the list will be required to sign a supplier agreement/framework contract with KI4BLI prior to receiving any orders. Submission Instructions Completed applications, with all supporting documents and the priced quotation, should be submitted by 30th October 2026 through the online application form https://forms.gle/UWnHuvVJossHvxpH6 Only shortlisted bidders will be contacted. General Conditions • KI4BLI reserves the right to accept or reject any quotation, to verify any information submitted, and to request additional documentation or clarification from bidders. • The cost of preparing and submitting a quotation shall be borne entirely by the bidder. • KI4BLI reserves the right to cancel or amend this RFQ at any stage without liability to any bidder. • Any attempt to influence the evaluation process improperly will result in automatic disqualification. • Quoted prices must be stated in Kenya Shillings (KES), inclusive of VAT where applicable, and remain valid for at least 90 days from the submission deadline. • Payment terms are strictly supply-then-pay: KI4BLI will pay after goods or services have been delivered and accepted, and does not offer advance or upfront payment. Bidders should factor this into their pricing.

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Request for Quotations (RFQ) – Works (supply of materials and refurbishment works)

KalobeyeiFull-timeApply by Oct 22, 2026

Kalobeyei Initiative for Better Life (KI4BLI) is a refugee-led, community-based organization working with displaced and host communities in Kalobeyei Settlement, Kakuma and the wider Turkana West area to enhance child well-being through education, play and psychosocial support. KI4BLI is implementing a project aimed at strengthening Mental Health and Psychosocial Support (MHPSS) and Social Emotional Learning (SEL) for young children through increased use of play within community and household settings in Kakuma and Kalobeyei. Under this project, KI4BLI has entered into engagement agreements with community ECD centres serving children aged 0–3 years and above. One of the agreed activities is the refurbishment of these centres into safe, inclusive, child-friendly and play-supportive learning spaces. KI4BLI is therefore inviting qualified, eTIMS-compliant suppliers and contractors to submit quotations for the refurbishment of fourteen (14) community ECD centers in Kakuma and Kalobeyei, as set out in Section 3 below, by quoting unit prices for the items listed in Section 4. 2.Purpose of the Request for Quotations The purpose of this Request for Quotations (RFQ) is to obtain competitive, priced quotations from suppliers and contractors who meet KI4BLI's eligibility and compliance requirements, and to select one or more contractors to supply all materials and carry out the refurbishment works at the 14 ECD centers. The selected contractor(s) must be able to complete all works within one (1) month of commencement. KI4BLI may award the works for all 14 centres to a single contractor or split them between more than one contractor (for example, by location: Kakuma and Kalobeyei), depending on the quotations received and each bidder's demonstrated capacity. 3.Scope of Works At each of the 14 ECD centres, the contractor will supply all materials, labour, tools and transport needed to complete the following works: Interior ceiling installation: supply and fix ceiling boards (gypsum or soft board) on a treated timber framework, with all fittings, to reduce heat inside the learning space. Floor improvement: level and cement the floor using cement, sand and ballast to give a smooth, even, crack-free and easy-to-clean surface. Wall painting and child-friendly murals: prepare and paint interior walls in bright, child-friendly colours, and paint simple educational murals (for example letters, numbers, shapes, animals and local themes). Safe play and learning area: supply foam floor play mats suitable for children aged 0–3 years. Child-sized furniture: supply small learning tables and small plastic chairs suitable for young children. Storage: supply a locally made wooden storage shelf for learning and play materials. Transport and clean-up: deliver all materials to each centre and leave each site clean, safe and free of debris on completion. Quality, Safety and Inclusion Standards All paints must be lead-free, non-toxic and washable; painted areas must be fully dry and ventilated before children use the space. Furniture and shelving must be sturdy, stable, smooth-finished and free of sharp edges, splinters or protruding nails; shelves should be secured to prevent tipping. Floors must be finished to a level, non-slippery surface with no trip hazards, so that the space is safe and accessible for children, including children with disabilities. Works must be scheduled and managed so that children are not exposed to construction hazards (for example by working when the centre is closed or by cordoning off work areas). All materials must be new and of good quality, and are subject to inspection and approval by KI4BLI before installation. Contract Implementation and Timelines The selected contractor(s) will sign a service Agreement and receive a Local Purchase Order (LPO) from KI4BLI before starting any works. The commencement date will be stated in the Agreement. Before works begin, the contractor will join KI4BLI and each centre Director/representative for a site assessment to confirm the quantities and agree the work schedule. All works at all centres awarded must be completed within one (1) month (30 calendar days) of the commencement date. Works will be supervised by KI4BLI in consultation with the management of each ECD centre. KI4BLI may reject materials or workmanship that do not meet the specifications, and the contractor will correct any defects at its own cost. The contractor and all its workers must follow KI4BLI's child safeguarding and protection standards while on site, including keeping children away from work areas and reporting any safeguarding concern to KI4BLI immediately. The contractor and all its workers must follow KI4BLI's child safeguarding and protection standards while on site, including keeping children away from work areas and reporting any safeguarding concern to KI4BLI immediately. Submission Instructions Mandatory Documents to Attach : KRA PIN Certificate (copy, in the registered business name). Certificate of Business Registration / Incorporation (copy). Valid trading/business permit. Evidence of eTIMS registration. Valid tax compliance certificate. Short Application demonstrating experience, capacity, workplan, supplier declaration and Completed Price Schedule (Section 4), signed and stamped. General Conditions KI4BLI reserves the right to accept or reject any quotation, to verify any information submitted, and to request additional documentation or clarification from bidders. KI4BLI reserves the right to award all or part of the works, and to award the works to one or more contractors. The cost of preparing and submitting a quotation shall be borne entirely by the bidder. KI4BLI reserves the right to cancel or amend this RFQ at any stage without liability to any bidder. Any attempt to influence the evaluation process improperly will result in automatic disqualification. Quoted prices must be stated in Kenya Shillings (KES), inclusive of VAT where applicable, and remain valid for at least 90 days from the submission deadline. Only eTIMS-compliant bidders will be considered, and all payments will be made only against valid eTIMS invoices. Payment terms are strictly work-then-pay: KI4BLI will pay after the works have been completed and accepted, and does not offer advance or upfront payment. Bidders should factor this into their pricing. Delays in completing the works beyond the agreed one (1) month period, without written approval from KI4BLI, may lead to termination of the contract for the outstanding centres.

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Finance Officer

kalobeyei Full-timeApply by Nov 13, 2026

Kalobeyei Initiative for Better Life is seeking to recruit a highly skilled and experienced Finance Officer. The successful candidate will play a vital role responsible for managing KI4BLI's financial operations, ensuring accurate financial record-keeping, compliance with organizational and donor policies, and supporting effective financial planning and reporting. The role involves developing and overseeing budgets, processing payments, tracking expenses, preparing financial reports, and contributing to the overall financial health and sustainability of the organization.

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